November 6, 2023 Minutes

Weld County Fair Board Minutes

November 6, 2023

Meeting called to order by President Aaron Helus at 6:00 p.m.

Members Present: Aaron Helus, Isaia Aricayos, Landon Cogburn, Bailey Naibauer, Levi Loveland, Tom Bledsoe and Courtney Smith

Ex-Officio/Staff Present: Hannah Swanbom, Cheryl Aragon and Kim Eastwood

Special Guests: Commissioner Buck (via Zoom)

Agenda: no changes

Motion to approve the Consent Agenda by Tom Bledsoe, second by Levi Loveland; motion passed.

Special Guests/Requests:

  1. Commissioner Buck – express appreciation for the board and their work.
  2. Royalty update – Princess Jadalynn Frazier – a lot of activities last month, this month Fall Festival of Trees, thankful for sponsors.

Old Business:

  1. DeJager Record Book Update – unable to find original copy turned in to office, but a second copy printed, discussion of how to avoid situation going forward

New Business:

  1. Committee Application Review and Appointments – four applications received for various boards, MOTION to appoint Craig Gibson to Security Committee by Tom Bledsoe, second by Isaia Aricayos; motion passed. MOTION to appoint Ochsners to Premier Exhibitor Committee by Tom Bledsoe, second by Courtney Smith; motion passed. MOTION to appoint Brittany Bangert to Livestock/Animal Health Committee by Tom Bledsoe, second by Courtney Smith; motion passed.
  2. MOTION by Landon Cogburn to remove Cody LeBlanc and Bridget Holcomb from committee assignments and Superintendent positions, second by Courtney Smith; motion passed. 
  3. Ratification of Committee SOP – drug testing committee SOP working on adding poultry and rabbit testing; Security SOP – MOTION to adopt as submitted by Tom Bledsoe, second by Levi Loveland; motion passed; Royalty SOP – MOTION to adopt as submitted by Tom
    Bledsoe, second by Levi Loveland; motion passed; Premier Exhibitor SOP – MOTION to adopt as submitted by Tom Bledsoe, second by Landon Cogburn; motion passed. Livestock Animal Health SOP – MOTION to adopt as submitted by Landon Cogburn, second by Tom Bledsoe; motion passed; Sale Committee SOP – MOTION to adopt as submitted by Landon Cogburn, second by Tom Bledsoe; motion passed; Education SOP – MOTION to adopt as submitted by Tom Bledsoe, second Landon Cogburn; motion passed. Carcass Contest and All-Around SOP as amended by Landon Cogburn, second by Tom Bledsoe; motion passed.
  4. Committee Reports
    • Premier Exhibitor – Landon Cogburn – Committee – nothing to report at this time.
    • Carcass Contest – Isaia Aricayos – Kristy Campbell – nothing to report at this time. 
    • All-Around Showmanship – Aaron Helus – Debbie Carpio – nothing to report at this time.
    • Drug Testing – Courtney Smith – Lynn Erickson – working on SOP language for rabbit and poultry.
    • Education – Tom Bledsoe – Shannon Bailey – Cam’s Academy – nothing to report at this time.
    • Jr Livestock Sale – Landon Cogburn – Board – officer elections completed – no changes; motion by Tom Bledsoe, second by Levi Loveland; motion passed. Working on photographer communications, superintendents to help set up banner, new design for sale block.
    • Security, Parking, and Risk Management – Levi Loveland – vacant – checked on RV spots, member added this evening, need additional members if anyone knows someone interested, please ask to apply.
    • Royalty – Tom Bledsoe – update by Jadalynn Frazier.
    • Livestock/Animal Health – Bailey Naibauer – Kristy Campbell – judge and officer recommendations made; recommendation to allow check-out of kids after carcass contest who are not competing further (following established times in fair book) change from having to wait until Sunday; MOTION to approve recommendation by committee by Tom Bledsoe, second by Levi Loveland; motion passed. Officer recommendations from committee motion to accept by Tom Bledsoe, second by Landon Cogburn; motion passed. Poultry judge recommendations; MOTION by Tom Bledsoe, second by Isaia Aricayos; motion passed. Rabbit judge recommendations – motion by Tom Bledsoe, second by Courtney Smith; motion passed. Goat judge recommendations – motion by Tom Bledsoe, second by Levi Loveland; motion passed; Sheep judge recommendations – motion by Tom Bledsoe, second by Landon Cogburn; motion passed; Swine judge recommendations – motion by Tom Bledsoe, second by Landon Cogburn; motion passed; Cattle Market and Breeding judge recommendations – motion by Tom Bledsoe, second by Landon Cogburn; motion passed; pending Horse and Dairy recommendations; schedule change recommendations for swine breeding first, then market, break and then showmanship, MOTION by Tom Bledsoe, second by Landon Cogburn; motion passed. Schedule change recommendations for horse showmanship and halter, add superintendent, and add third judge to Monday for trail; MOTION to accept recommendations by Tom Bledsoe, second by Levi Loveland; motion passed. Discussion of goat show move to 11:00 am from 9:00 am to avoid overlap with horse; looking at other options such as moving horse show or sheep shows; starting goats later affects other species and may add conflicts; MOTION to send back discussion to committee to review schedule to resolve conflict by Tom Bledsoe, second by Landon Cogburn; motion passed.

Announcements/ General Discussion:

  1. Next Meetings Dec 4 @ 6 PM, Extension Office

Meeting adjourned by Aaron Helus at 7:15 PM

Respectfully Submitted,
Isaia K Aricayos
Weld County Fair Board Secretary

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